The Town Clerk’s Office maintains a Retention Schedule for all departments. Copies relating to each department are dispensed to the Department head with instructions as to how to dispose of records in the proper way. This process involves the Department Head, the First Selectman and the Public Records Administrator of the State of Connecticut. A strict record is kept of what is to be disposed of. This record is recorded in the Town Meeting Book as a permanent record of disposal. Many offices do this on a yearly basis. This is the only way most paperwork can be destroyed.